Our dependence on technology is undeniable . Nowadays, in the corporate world, there is no one who has a business that does not use at least one technological tool. From the simple use of a card machine to complex management software , IT resources are present everywhere.
These tools are created and improved with the aim of facilitating and optimizing your company’s processes. And when it comes to the productivity and performance of professionals, there are a multitude of resources available to improve individual and collective results .
They enable access to data and technological tools that allow communication between the team and the monitoring and management of projects, wherever the professionals are.
How does technology contribute to increased productivity?
Technological resources, like all human inventions, have the potential to be used for good or for evil. The difference lies in the intended use and the way they are adopted and controlled in the corporate environment.
Social media , for example, can be an excellent marketing tool, used to boost sales and build authority.
On the other hand, if used excessively by professionals during their work period, it can mean distraction, loss of productivity and a drop in results.
Therefore, the choice of technology resources to be adopted by your team must be made with a view to agility, efficiency, flexibility and mobility .
Good choices make it possible to streamline processes, reduce costs and speed up the progress of daily activities.
The consequence is increased productivity of professionals and better business results.
Just think that, a few decades ago, to access a document, a person would have to go to a file room, look for a specific cabinet and folder and, perhaps, search through books or bindings for the desired page.
With current technological resources, a search lasting just a few seconds gives access to the same document in digital format, without the person having to get up from their desk.
Those minutes, if not hours, saved on this simple task will be converted into new tasks completed.
In addition to simple tasks like the one in the example, IT resources today favor more complex activities such as remote meetings and conferences, data access control, people management , process management and whatever else your company may need.
As a “bonus” advantage, by streamlining and facilitating processes, IT tools promote a better work environment. When professionals see their work being more productive, they feel more fulfilled, satisfied and motivated.
What processes can IT facilitate to increase productivity?
In general, IT has the potential to optimize processes in all areas of a company, regardless of its sector of activity.
When dealing with latent productivity improvement, specifically, we brought up some of the most relevant uses of IT resources.
1. Communication
Precious minutes lost traveling to endless and often unnecessary meetings; difficulty in contacting a client or supplier; professionals absent from important meetings because they are traveling for work or working from home.
These adversities are no longer common in companies that adopt IT solutions that facilitate and improve team communication .
There are several types of programs and applications available that enable different forms of contact between two or more people.
Between messaging software, voice or video calls and emails, it is possible to choose the option that best integrates with the systems already used by the company.
For customer service , there is also telephony or chat software , which even makes remote work possible.
Regarding information security, it is important to train and raise awareness among the entire team regarding the use of official software chosen by the company.
This allows for greater control and protection of data, as well as making it easier to search for information discussed in one of these tools.
2. Project management
One of the major concerns when adopting remote work is monitoring and managing the projects and responsibilities of each professional.
For this purpose, there are several tools for task management , which allow the tracking of complex workflows.
Some have slightly more limited free versions, such as Trello, Asana, Wunderlist and Quire.
Other solutions such as Bitrix24, Slack and Monday.com are more complete and provide more features.
There are also tools that integrate with other resources, such as email, storage and even CRM software , such as those from Google and Microsoft.
Microsoft Teams, for example, has stood out for its integration with Office 365 and numerous other tools such as corporate email, calendar, cloud data, forms, task management, wiki, CRM and others.
Project management tools allow each professional to monitor what others on their team are doing, avoiding duplication of work and idle time, as well as increasing the team’s sense of belonging and collaboration.
For the manager, these resources are essential for monitoring the performance of each employee, creating team profiles , assigning tasks and having a clear and quick view of the productivity of their team.
All this monitoring can be done in real time from anywhere, facilitating remote work without the risk of a drop in productivity.
There are also countless possibilities for commercial and business management tools such as ERP, CRM, digital marketing automation, contract management, receivables management , among others.
All of these solutions automate basic day-to-day tasks and facilitate processes, increasing productivity in the most diverse sectors of the company.
3. Team engagement and training
The most diverse IT tools serve to facilitate training and qualifications , in addition to digital team engagement actions .
Many companies have been achieving greater engagement from their teams in virtual events, by promoting live broadcasts , webinars and conferences.
The gamification of management processes also presents excellent results in this new business model.
Technology promotes innovation in companies
In addition to increasing team productivity, the use of technology by companies increases every day, aiming to increase profitability, competitiveness and corporate performance .
IT solutions add innovation and market value to your company’s product or service.
The use of Artificial Intelligence, Machine Learning and Deep Learning is already a reality and, in the coming years, its use in the corporate world will become increasingly natural.
On the other hand, companies that fall behind in adopting technology as a way to boost their productivity will feel the consequences in their business results.
Microcity’s PC as a Service solution delivers IT infrastructure according to your company’s needs.
In addition to modern and up-to-date equipment , your company can count on reliable support and maintenance , whether in the office or at home.
Adopting IT outsourcing is the best option for companies that want to keep their technology park up to date and enjoy the advantages of adopting innovative technology solutions, without giving up financial control and increased productivity.
